Job: Accounts Payable/Admin Assistant – Woodlands Online

-Provide administrative support to CEO and Office Manager
-Carry out personal assistant duties as assigned by the owner of the company.
-Manage, document and maintain records of incoming quotes and invoices.
-Enter and print checks in QuickBooks, document payments, create and track agreements and waivers.
-Perform general office administrative duties including but not limited to filing, typing, copying, binding, scanning, etc.
-Reply to emails, telephone or face-to-face inquiries swiftly and professionally.
-Answer and direct all phone calls promptly and consistently using multi-line phone system.
-Take accurate notes of phone messages and promptly deliver to proper recipient(s).
-Maintain general office documentation, templates, and contact lists.
-Develop and maintain a filing system.
-Handle multiple projects as assigned by office management.
-Ensure office staff and management team remain updated with the latest status of ongoing and completed tasks.
-Assist as backup to office as needed.
-Maintain a high degree of professionalism and knowledge of operations and job duties

Skills Required

-Minimum of 2 years experience serving in an administrative assistant position or equivalent supporting role.
-QuickBooks and Accounts Payable experience required
-Proficient in Microsoft Outlook, Word, Excel, Adobe and can easily navigate the internet.
-Must type a minimum of 60 WPM.
-Detail oriented, organized.
-Problem solver and critical thinker.
-Dependable and punctual.
-Must have effective verbal and written communication skills.
-Self-starter with ability to multi-task.


15 per hour
Job Types(s):   Administrative / Clerical, Accounting / Finance
Industry(s):   Law Enforcement / Security
Employment Type:   Employee – Full Time
Job Location(s):   The Woodlands, Conroe / Lake Conroe, Spring, Oak Ridge / Shenandoah


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